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Document Managed Services - Saving You Time, Money and Space

Microgen's web based document management services allow all scanned and electronic documents to be accessible via a secure web access or direct link.

Document Managed Services can be integrated into a business in many ways. Due to the flexible nature of the solutions, clients can apply original billing solutions elsewhere in the business to incorporate HR reports and files; Financial Reporting; Contracts & Agreements; Payroll and Patient Records. Examples include:

Accounts Payable

Designed to improve the purchase to pay process, this services puts purchase orders, purchase invoices, credit notes and other purchase ledger documents at the convenient disposal of accounts payable staff. The benefits include:

• Elimination of paper chasing
• Reduced overpayments and duplicate payments
• Benefit from early payment discounts
• Cut administration costs

Accounts Receivable

This provides staff with rapid access to all sales ledger documents including invoices, statements, delivery notes, credit notes and dunning letters. Staff can respond to queries or disputes while the caller is still on the phone.

Scanned Documents and Docflow

Microgen's 'Process Flow' technology allows all the scanned images to be managed as part of a structured approval process that enables them to be assigned to specific managers for authorisation.

Benefits:

• Minimal upfront expenditure and no software to install
• Future-proofing against technology obsolescence and upgrades
• Limitless number of documents can be loaded/stored
• Multiple sourced documents can be retrieved simultaneously
• All Related documents, can be stored in a single database and searched using common index fields

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